Job Summary

Under basic supervision, the Elections Clerk performs technical and clerical duties involving a variety of functions and procedures for conducting elections. Processes voter registrations and absentee ballot request forms, monitors counter activities and maintains a professional and friendly customer service environment in the office. This is a part-time position that will work around 40 hours a week around election time. It's anticipated this year the position would work in late May and early June and then again in September, October and part of November.

Job Responsibilities

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

Updates, tracks, and maintains voter status for all voters in Scott County utilizing the State wide I-Voters system site in correspondence with the Iowa Department of Transportation, various outside agencies, United Postal Services, and other election jurisdictions throughout the United States.

Analyzes voter information to determine appropriate precincts and districts; prepares mailing of voter acknowledgement cards and letters restricting or rejecting voter registration applications; researches and processes cross State voter matches.

Assists the public at the front counter in Auditor's Office and by telephone; answers questions, collects registrations, and accepts absentee ballot request forms.

Analyzes voter information received to determine appropriate procedures and processes are completed to maintain orderly file of voter registration; verifies the accuracy of information recorded manually, through data entry, and through scanning.

Assists the Election Supervisor in all aspects of Poll Workers to include recruiting, training, and assigning workers for Elections at polling locations; maintains a current list of workers and processes payroll for the workers.

Assists Election Supervisor with polling locations; secures sites for elections; sends contracts and provides liability insurance certificates where needed; notifies locations before scheduled elections.

Processes rental claims for payment after each election; inspects polling sites on a regular basis to ensure compliance with ADA requirements.

Prepares voting equipment and Precinct Atlas computers for elections in a warehouse environment.

Assists department staff as time and workload permits or as directed.

Demonstrates the ability to exemplify, by his/her actions, the County PRIDE philosophy.

Performs related duties as assigned.

Standards for Initial Consideration

Education, Training, and Experience Guidelines:
High school diploma or GED equivalent; AND one (1) year of clerical or customer service experience; OR an equivalent combination of education, training, and experience.

Knowledge of:
Applicable local, State, and Federal laws, codes, regulations, and ordinances.

Records maintenance and retention policies, procedures, and practices.

Custom service principles, practices, and etiquette.

Elections procedures.

Skill in:
Navigating Iowa Code to keep up to date on changing laws pertaining to Elections.

Typing and entering data with speed and accuracy.

Utilizing a variety of elections systems and software.

Reading and interpreting GIS maps.

Using a computer to include standard software and some specialized software.

Establishing and maintaining cooperative working relationships.

Communicating effectively verbally and in writing.

Supplemental Information

License and Certification Requirements
Must successfully complete State Election Administration Training (SEAT) within one (1) year of hire.
Must possess a valid Driver's license.

Physical Demands and Working Environment:
Work is performed in a standard office environment, warehouse environment, and at various polling places.
Lifting requirement of up to 80 lbs.

Benefits

This position is not benefit eligible.