Job Summary
Under general supervision, the Elections Specialist performs specialized technical, professional, and clerical duties for the elections processes, services, and activities within the County. Processes voter registrations and absentee ballot request forms, monitors counter activities, resolves challenging issues, provides training, and maintains a professional customer service environment in the office.
Job Responsibilities
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
- Supports elections systems and equipment; installs and upgrades hardware, software, and peripheral equipment; assists with the delivery and installation of elections technology and equipment.
- Receives and documents user problems and makes inquiries to determine the nature of programs; diagnoses problems to determine causes of issues (system, software, hardware or other source) and assists in solving problems in high pressure situations.
- Serves as the liaison for voting software/hardware vendors, as well as partnership technical groups (Scott County IT, SOS, DHS, etc.)
- Assists in monitoring and updating the Auditors webpage and social media
- Researches regulations, procedures and/or technical reference materials as necessary
- Analyzes voter information to determine appropriate precincts and districts; prepares mailing of voter acknowledgement cards and letters restricting or rejecting voter registration applications; researches and processes cross State voter matches.
- Supports the selection and training of Poll Workers; participates in recruiting, training, and assigning workers for Elections at polling locations; maintains a current list of workers and processes payroll for the workers; secures sites for elections; sends contracts and provides liability insurance certificates where needed and notifies locations before scheduled elections.
- Assists and supports in writing and revising procedures, instructional materials, staff development, and other PEO tools for system related training; maintains knowledge of new and upgraded system programs and procedures.
- Coordinates all Elections materials, supplies, equipment, and records; administers contracts and provided insurance liability insurance certificates where required and engages vendors for the delivery and pick-up, and rental payment of all voting equipment and supplies.
- Monitors public testing of all voting machines as required by law in a warehouse setting; assists with supporting proper security of all election materials and machines.
- Assists the manager in providing notices and sample ballots for elections as required by law; prepares and processes all invoices for the election department in the county accounts payable system
- Demonstrates the ability to exemplify, by his/her actions, the County PRIDE philosophy.
- Performs related duties as assigned.
Standards for Initial Consideration
Education, Training, and Experience Guidelines Associates Degree in Information Services, Computer Science or closely related field; AND one (1) year of computer software or hardware experience or network experience; OR an equivalent combination of education, training, and experience.
Knowledge of:
- Rules, regulations, and procedures relating to Election procedures
- Modern office practices, procedures and equipment.
- Recordkeeping and reporting practices.
- Records retention and maintenance policies, procedures, and practices.
- Customer Service practices.
- Computer software and polling equipment.
Skill in:
- Navigating Iowa Code to keep up to date on election laws.
- Working with and interpreting areas affected by data processing.
- Preparing accurate, narrative, and statistical reports.
- Typing and entering data with speed and accuracy.
- Utilizing a variety of elections systems and software.
- Reading and interpreting GIS maps.
- Adapting to emerging technologies to improve customer service and office efficiency.
- Establishing and maintaining cooperative working relationships.
- Communicating effectively verbally and in writing
- Remaining politically neutral while representing the Auditor?s Office.
Supplemental Information
LICENSE AND CERTIFICATION REQUIREMENTS
Must possess a valid driver?s license. Must successfully complete State Election Administration Training (SEAT) within one (1) year of hire. PHYSICAL DEMANDS AND
WORKING ENVIRONMENT
Work is performed in a standard office environment. May be required to lift heavy boxes up to 80 pounds and transport from place to place. May be required to operate other equipment to support election services and activities.
Benefits
The following is a summary of benefits provided to non-union County employees. Benefits for employees covered under a collective bargaining agreement may vary somewhat depending on specific contract provisions.
