Elections Supervisor

Application Deadline: Friday, May 21, 2021, 4:30pm Central Time. (4 days remain) Time is running out Expires soon!

Scott County is accepting online applications for the following position.:

Job Title: Elections Supervisor

Closing Date/Time: Friday, 5/21/2021, 4:30 pm

Salary: $25.73 to $35.47 per hour

Job Type: Full-time

Location: Davenport, Iowa

Job Summary

Under general supervision, the Elections Supervisor Assists the Scott County Commissioner of Elections in managing the technical and administrative activities of a major election program area, including voter registration, candidate filing, ballot preparation, voting, vote tallying, jurisdictional mapping, reporting, logistics and other requirements related to conducting elections. Starting wage $25.73/hour - $29.84/hour depending on qualifications.

Job Responsibilities

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

Supervises and evaluates the work of subordinate staff; recommends personnel actions related to selection, performance review, scheduling, and discipline; administers personnel and related policies and procedures in accordance with the applicable laws, collective bargaining agreements, and County policies.

Prepares and implements plans to conduct each election, including procedures for absentee voting in-office, offsite, and by mail; develops proper timelines and schedules to meet critical deadlines; evaluates statistical data to determine necessary support staff, election workers, voting facilities, voting equipment, ballots, and supplies.

Reviews election laws and monitors proposed and approved legislative changes and directs implementation as needed.

Answers questions relating to all aspects of elections, including but not limited to voter registration, absentee ballots, candidate nominations, previous elections results, campaign ethics and finance, U.S. census information, maps, and election signs.

Prepares and researches election history; conducts voting demonstrations and voter registration drives as mandated.

Maintains lists of current office holders for all local County, City, school, and township officials for the Scott County website.

Provides voter registration materials; maintains proper retention timeline for election materials and conducts the destruction of expired election materials as mandated; issues certificates of election to successful candidates.

Purchases, maintains, and prepares voting equipment; monitors public testing of all voting machines as required by law in a warehouse setting; provides for proper security of all election materials and machines.

Communicates and inspects polling locations and vote centers to ensure compliance with requirements; prepares contracts and provided insurance liability insurance certificates where required.

Works with outside vendors for the delivery and pick-up of all voting equipment and supplies needed at the polling facilities.

Prepares and provides notices and sample ballots for elections as required by law; prepares and assists the Board of Supervisors with conducting official election canvass.

Monitors electronic transfer of voter registration records from DOT to the County via the state voter registration database.

Conducts all National Change of Address programs as mandated.

Tracks election-specific expenses and prepares invoices for cost reimbursement; prepares and processes all invoices for the election department in the County accounts payable system.

Assists the Operations Manager to develop and administer the budget of the election department.

Assists the Webmaster with maintaining the Auditor's Office/Election Departments web pages to ensure current and accurate content and calendar items.

Demonstrates the ability to exemplify, by his/her actions, the County PRIDE philosophy.

Performs related duties as assigned.

Standards for Initial Consideration

Education, Training, and Experience Guidelines:
Associate's degree in Business, Computer Science, or related field; AND three (3) years of experience in election administration and processes; OR an equivalent combination of education, training, and experience.

Knowledge of:
Applicable local, State, and Federal laws, codes, regulations, and ordinances.

Current principles and practices of effective supervision.

Records retention and maintenance policies, procedures, and practices.

Supervisory principles and practices.

Computer fundamentals including, word processing, spreadsheets, scheduling software, and other standard and election related software.

Skill in:
Understanding and using applicable software to prepare elections, ballots, voting equipment and electronic poll book equipment, and other software.

Preparing clear and concise reports.

Typing and entering data with speed and accuracy.

Adapting to emerging technologies to improve customer service and office efficiency.

Establishing and maintaining cooperative working relationships.

Remaining politically neutral while representing the Auditor's Office.

Communicating effectively verbally and in writing.

Supplemental Information

License and Certification Requirements
Must successfully complete State Election Administration Training (SEAT) within one (1) year of hire.
Must possess a valid driver's license.

Physical Demands and Working Environment:
Work is performed in a standard office environment, warehouse environment, and at various polling places.
Lifting requirement of up to 80 lbs.

Benefits

The following is a summary of benefits provided to non-union County employees. Benefits for employees covered under a collective bargaining agreement may vary somewhat depending on specific contract provisions.