Legal Secretary

Application Deadline: Wednesday, June 23, 2021, 4:30pm Central Time. (3 days remain) Time is running out Expires soon!

Scott County is accepting online applications for the following position.

Job Title: Legal Secretary

Closing Date/Time: Wednesday, 6/23/2021, 4:30 pm

Salary: $20.16 per hour

Job Type: Full-time

Location: Davenport, Iowa

Job Summary

Under general supervision, the Legal Secretary performs a variety of clerical tasks to support and assist County Attorneys by entering documents and data into computer systems, preparing, merging, and filing documents, preparing correspondences, and maintaining calendars.

Job Responsibilities

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

Scans intake sheets into Judicial Dialog for each case; separates and prioritizes cases by arraignment date, preliminary hearing date, or warrant status; transfers police report into the appropriate computer system; reviews police reports to identify all law enforcement and civilians involved and enters related data into system; tracks each case through the judicial process.

Prepares reports for arraignments, preliminary hearings, sentencings, and 45 days; researches all cases on each list and ensures appropriate actions have been taken; enters any missing information or documents and monitors lists throughout the week.

Merges documents in appropriate software to prepare plea agreements for attorneys.

Prepares weekly office calendar; runs weekly reports of court events and enters all events into the office schedule; attends weekly attorney meetings to discuss the schedule and other matters; makes changes to the calendar after each meeting.

Prints arraignment list and reconciles with the Clerk of Court's list; verifies all arraignments have corresponding filed trial information, police reports, and other required documents.

Prepares a variety of legal documents and correspondence for attorneys; files documents electronically with the Clerk of the Court in EDMS.

Enters information into appropriate software and calendars to make deposition arrangements; reserves rooms and notifying the bailiff for transport of the defendant if necessary.

Processes check theft warrants and collects payments; assists defendants with registering for required classes and programs; tracks the payments and program progress of defendants.

Provides back up for various staff; assists attorneys with a variety of tasks needed.

Demonstrates the ability to exemplify, by his/her actions, the County PRIDE philosophy.

Performs related duties as assigned.

Standards for Initial Consideration

Education, Training, and Experience Guidelines:
High school diploma or GED equivalent; Associate's degree preferred; AND three (3) years of legal office or clerical experience; OR an equivalent combination of education, training, and experience.

Knowledge of:
State and Federal electronic document filing and retrieval.

Applicable local, State, and Federal laws, codes, regulations, and ordinances.

Legal terminology.

General office policies, procedures, and Microsoft programs.

Efficient time management practices and methods.

Records maintenance and retention practices and procedures.

Customer service principles, practices, and etiquette.

Skill in:
Preparing clear and concise reports.

Prioritizing and organizing tasks to maintain efficiency and meet deadlines.

Typing and entering data with speed and accuracy.

Maintaining accurate records, documentation, and filing systems.

Establishing and maintaining cooperative working relationships.

Communicating effectively verbally and in writing.

Supplemental Information

License and Certification Requirements
Iowa State Notary Public is required within six (6) month of appointment.

Physical Demands and Working Environment:
Work is performed in a standard office environment.

Benefits

The following is a summary of benefits provided to non-union County employees. Benefits for employees covered under a collective bargaining agreement may vary somewhat depending on specific contract provisions.