Scott County is accepting online applications for the following position.
Job Title: Accounts Payable Specialist
Closing Date/Time: Thursday, 9/5/2024, 4:30 pm
Salary: $23.18 to $31.96 per hour
Job Type: Full-time
Location: Davenport, Iowa
This is an internal job opening. Only existing Scott County (non-seasonal) employees are considered.
Under general supervision, the Accounts Payable Specialist processes accounts payable, payroll liabilities, and 1099 distribution forms for vendors.
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
Reviews and audits invoices for eligibility on a bi-weekly basis; oversees completion of department claim data entry; checks invoices for accuracy and eligibility; monitors scanned invoices and invoice entries in the system for HIPAA compliance; alerts Accounting Supervisor of questionable or inaccurate claims and takes appropriate actions.
Verifies, reconciles, and balances department totals; generates, prints, reviews, and distributes various reports and checks for errors and discrepancies or variations in amount totals; notifies departments when errors and discrepancies occur; posts invoice entries.
Processes bi-weekly payroll liabilities; creates positive Pay and Ach file for export to the vendors; reviews and maintains purchasing card invoices.
Generates 1099 information and monitors vendor file; creates reports necessary for review and verification of accuracy of 1099 information; updates general ledger 1099 entries; creates transmittal file for export of 1099 information to the IRS and State of IOWA.
Organizes and oversees proper documentation storage and removal.
Responds to inquiries regarding payables for internal departments and external organizations and agencies.
Creates fiscal year deadline schedule calendar for departments based on Board meeting dates.
Gathers information and creates reports for external audit.
Demonstrates the ability to exemplify, by his/her actions, the County PRIDE philosophy.
Performs related duties as assigned.
Education, Training, and Experience Guidelines:
Associate's degree in Accounting or related field preferred; AND two (2) years of accounts payable experience; OR an equivalent combination of education, training, and experience.
Knowledge of:
Generally accepted accounting principles (GAAP).
Records maintenance and retention policies, procedures, and practices.
Applicable local, State, and Federal laws, codes, regulations, and ordinances.
IRS 1099 requirements.
General office practices, procedures, and equipment.
Skill in:
Preparing clear and concise reports.
Maintaining accurate records.
Typing and entering data with speed and accuracy.
Operating a computer including standard and specialized software.
Establishing and maintaining cooperative working relationships.
Communicating effectively verbally and in writing.
License and Certification Requirements
None.
Physical Demands and Working Environment:
Work is performed in a standard office environment.
The following is a summary of benefits provided to non-union County employees. Benefits for employees covered under a collective bargaining agreement may vary somewhat depending on specific contract provisions.